Welcome Back to School, Coyotes!!
July 30, 2023
Dear Parents and Guardians,
Welcome back to a new school year at Alamance Community School! I hope this finds you and your families in good health and high spirits. As the new academic year begins, I wanted to take this opportunity to share some important information and express my excitement for the upcoming school year.
First and foremost, I want to extend a warm welcome to all our new students and their families. We are thrilled to have you join our school community and look forward to helping each child reach their full potential.
For our returning families, welcome back! Your ongoing support and dedication to your child's education are invaluable to us, and we appreciate the trust you place in us to nurture and educate your children.
At ACS, we believe in fostering a collaborative partnership between home and school. We encourage open communication and value your feedback. Should you have any questions, concerns, or ideas, please do not hesitate to reach out to us.
Throughout the school year, we have planned various academic, extracurricular, and community events to enrich the learning experience of our students. We strongly encourage your active participation in these activities, as they contribute significantly to your child's overall growth and development.
Please take a moment to read the entire newsletter to ensure you are informed and well prepared for the start of the new school year. I promise they won’t always be this long, but there is always a lot of information to share at the beginning of the school year.
Once again, I am excited about the possibilities this new school year holds. Together, as a united school community, we can create a positive and nurturing learning environment that empowers each child to thrive.
Thank you for entrusting us with your child's education. Let's work hand in hand to make this academic year a resounding success.
Wishing you all a fantastic school year!
BEGINNING OF THE 23-24 SCHOOL YEAR INFORMATION
Teacher assignments will be sent by email to all currently enrolled families and families that have completed the registration process by Wednesday, August 2 by 5:00 PM.
OPEN HOUSE & CURRICULUM OVERVIEW
Each Grade Level Open House & Curriculum Overview will last for 45 minutes. The dates and times are listed below. The first 15 minutes will be for meeting, greeting, and dropping off supplies, followed by a curriculum overview for 20 minutes, with a time for questions and answers for 10 minutes. The Open House & Curriculum Overview is NOT a “floating” event, so you will want to arrive on time. We will have some ACS “swag” for sale, in addition to information about ordering ACS apparel.
Open House Dates/Times for 2023-24 School Year:
THURSDAY, AUGUST 3
Kindergarten - 10:00-10:45 (Students with last names A-K)
Kindergarten - 11:00-11:45 (Students with last names L-Z)
1st Grade - 12:00-12:45
2nd Grade - 1:00-1:45
3rd Grade - 2:00-2:45
4th Grade - 3:00-3:45
5th and 6th Grade - 4:00-4:45
The first day of school for ALL 1st - 6th grade students is Tuesday, August 8 from 8:15 - 3:15.
KINDERGARTEN STAGGERED START
ACS Kindergartners will begin the school year with a staggered start and an abbreviated day, so that the students can get accustomed to their new school, teachers, and schedule.
From 9:00 AM - 12:30 PM, a fourth of the students from each class will come to school each day on:
Tuesday, August 8
Wednesday, August 9
Thursday, August 10
Friday, August 11
All kindergarteners will have their first FULL day of school on Monday, August 14 from 8:15 AM - 3:15 PM.
HOT LUNCH ORDERING
ACS does not have an on-site cafeteria. Students eat in their classrooms or picnic outside when weather permits. Students must either bring a lunch from home or order in advance from our hot lunch ordering service.
Students should also bring a reusable water bottle every day, filled with water only, which can also be refilled at our bottle filling stations.
When planning for your student’s snack and lunch, please be mindful of ACS’ Policies for Snack and Lunchtime, as outlined in the Parent Student Handbook & DO NOT send in sodas and colorful juice drinks from fast food restaurants.
Parents and students are encouraged to pack a healthy lunch and snack.When a caregiver brings an outside lunch for their student, drinks must be provided in a spill-proof container. Examples include reusable water bottles, individual milk bottles, juice “boxes” and single-use bottled waters. Traditional fast food cups with lids and straws are particularly prone to spilling and making sticky messes and will therefore not be delivered to classrooms. In an effort to encourage healthy lifestyles and limit excessive sugar and caloric intake, sodas, sweet tea, sport drinks, and the like are highly discouraged during the instructional day.
All students are encouraged to bring a water bottle and fill up at the bottle filling stations.
HOT LUNCH ORDERING
We partner with My Hot Lunchbox as our hot lunch program. Order lunch from a wide variety of options provided by your student’s favorite local restaurants.
Our lineup of vendors this year is:
Monday - La Fiesta
Tuesday - Subway
Wednesday - Hwy 55 Burgers of Mebane
Thursday - CiCi's Pizza
Friday - Smithfields Chicken & BBQ
To begin ordering lunches, click the link below and follow the instructions on the attached registration letter to create your free account. https://ordernow.myhotlunchbox.com/login
If you have any questions, please contact My Hot Lunchbox at (888) 894-8295 or email: firstname.lastname@example.org
**Just a reminder, the deadline for ordering is 12:00 noon the day before each lunch delivery.**
FREE & REDUCED LUNCHES
Even if your child received a Free or Reduced lunch last year, you MUST complete a NEW application for the 22 -23 school year.
To apply for ACS Free and Reduced Price School Meals, you must:
Physically pick up an ACS Household Application for Free and Reduced Price School Meals at the ACS Front Office.
The applications include very detailed directions that will be located in the front office.
Complete the application and return it to the front office for review.
Even if you anticipate that your student will be participating in our Free or Reduced Lunch program, you will need to provide a lunch for your student until your application is reviewed and you receive a confirmation regarding eligibility and the date your student/s free or reduced lunch will begin.
You can either send a packed lunch from home or you can order from MyHotLunchbox (see information above).
**Please be mindful that it will take approximately 2 weeks to review and process your application from the time you submit it to the Front Office.**
Families can pick up their application from the front office during their student’s Open House.
Once school begins on Tuesday, August 8, you may also pick up the applications during regular school office hours.
8:15 - 3:15: M, T, TH, & F
AM CARLINE: 7:45 - 8:10
PM CARLINE: 3:15 - 3:45
8:15 - 1:15: WEDNESDAY
AM CARLINE: 7:45 - 8:10
PM CARLINE: 1:15 - 1:45
NEW STUDENT REGISTRATION FOR 23/24 SCHOOL YEAR
Login to https://alamancecommunityschool.schoolmint.net to complete your child’s registration.
If you have questions or need assistance please contact email@example.com or call the school at 336-270-5052.
NEW FORMS NEEDED FOR 2023-24: STUDENT HEALTH ACTION PLANS & MEDICATION AUTHORIZATIONS
If your student has (or will need) a school Health or Action Plan please make sure to have the plan updated and ready to turn in at the start of the school year. Even if your student had a plan for the 2022-2023 school year, a new plan must be reviewed and authorized by the student’s healthcare provider and submitted to ACS for the 2023-2024 school year. There are a few frequently-used health plan and action plan forms available on the Documents and Forms page of the ACS website and linked below. Health plans should be submitted to the front office when students return to school in August.
Students requiring medication administration at school, including the use of inhalers and Epi Pens, must also have a Medication Authorization Form completed by their healthcare provider on file for each new school year. These completed forms should be submitted to the front office prior to the student needing to receive medication at school. Please find the link for the ACS Medication Authorization Form below.
** Please note that Alamance Community School is not a part of the Alamance-Burlington School System and we cannot act upon a completed ABSS form.
We also have copies of these forms in the school office, if you need a printed blank copy.
We are here to help, if you have any questions or concerns about authorizations or
health action plans, please contact the school office at:
SUPPLY LISTS FOR 2023-24
Kindergarten - Sixth Grade Supply Lists can be found on our website under the Parents Tab.
Here is the link: 2023 - 2024 K - 6TH GRADE SUPPLY LISTS
Dont’ want to shop? You can pre-order a School Supply kit by 8/1 HERE. A limited number of kits will be available at the Back to School Bash on Open House day (Aug. 3)
GENESIS ATHLETICS NEWS
Genesis Athletics is our on-site Before and After School contracted provider: https://www.alamancecommunityschool.net/before-after-care-program
Last week for open registration for Genesis Before and After School. Register here: GENESIS BEFORE & AFTER CARE REGISTRATION LINK
Genesis is hosting a Back to School Bash on August 3! See flyer below for details.
Don’t want to shop for school supplies? You can pre-order a School Supply kit by 8/1 HERE. A limited number of kits will be available at the Back to School Bash on Open House day (Aug. 3)
Check out other Extra-Curricular program offerings HERE. Registration opens next week.
Check your emails for details about before and after school logistics.
For more information, you can email: firstname.lastname@example.org
2023 - 2024 SCHOOL CALENDAR
Please make note of:
Fall Break; Winter Break; & Spring Break and the Summer Break - Be sure you schedule any vacations/trips around the dates that school is not in session.
The First Day of School for Students is: August 8, 2023
The ACS 23-24 Calendar is available on the school website under Parents > School Calendar & Schedules
“COYOTE PACK” FACEBOOK GROUP
Current & NEW families, be sure to join our Official ACS "Coyote Pack" Facebook Group. In addition to our newsletters and teacher communications, we use this page as another way to communicate important information during the school year. The ACS Coyote Pack FB group is a positive way to connect staff and parents/caregivers to foster good communication so we can continue to build the caring and inclusive community that so many of us want for our students, staff, and families. The ACS Coyote Pack FB group is the place where you can ask questions and our staff & involved families are able to answer questions and provide correct information. Families NEW to ACS are welcome to join as soon as they complete their registration in SchoolMint.
Request to join today: ACS COYOTE PACK FACEBOOK GROUP
MONDAY & FRIDAY SCHOOL SPIRIT DAYS:
Every Monday & Friday are School Spirit Days! Wear your ACS apparel or purple & gray and show your Coyote pride!
ACS CARLINE INFORMATION
**Please remember that the AM & PM carline will run slower the first few weeks of school with many new families & students, in addition to new staff. They are all learning the procedures, rules, traffic patterns, etc. We will make adjustments on our end to improve safety and efficiency and we will need your help, support, and patience.**
Please let the front office & your student’s teacher know if your child is getting picked up by an outside After School program. Additionally, it is important that you communicate any changes in PM pickup to the teacher as well as to the After School program your student attends (this includes Genesis, our on-site provider).
CARLINE TIMES, & TARDY PROCEDURES
MORNING CARLINE & TARDY PROCEDURES
Morning carline is from 7:45 - 8:10
Students should be in class BY 8:15 & ready for Morning Meeting
To be in class by 8:15 and ready for Morning Meeting, your student should arrive in the carline queue no later than 8:10 to be dropped off at school.
If you arrive at 8:10, It takes a couple of minutes to get in line, pull up to the zones, & drop off your student. Then, it takes approximately 3 - 4 minutes for students to walk from the drop off zones to their classrooms (especially those that are upstairs).
An 8:10 (& no later) arrival, ensures students are in their class by 8:15, ready to learn!
If you arrive after 8:10, you will need to pull around to the front office and walk your student in. If your student is walked in before 8:15, the will not be counted tardy. However, once it is 8:15, all students will have to be signed in and will be marked tardy.
A designated carline staff member has been directed to set an alarm on their phone for 8:10 to ensure that all of us, staff and families, are held accountable for following the carline and tardy procedures.
A parent/guardian MUST accompany students into the office if asked to pull to the front.
Parents/guardians are not permitted to walk students to class with the exception of the first day of school for kindergarten students ONLY.
Afternoon carline is from 3:15 - 3:45 on Monday, Tuesday, Thursday, & Friday and from 1:15 - 1:45 on Wednesday.
Early pickups should be made at least 30 minutes prior to dismissal which is 2:45 on M, T, TH, & F and 12:45 on Wed.
*NEW* Cars may line up for the afternoon carline 30 minutes before the school day ends. This means that families MUST NOT line up BEFORE 2:45 on M, T, TH, & F and BEFORE 12:45 on Wed. This is for safety reasons and because our school is growing and will have additional cars, we MUST avoid a line extending into the main road.
The carline will be blocked off with cones for afternoon recess. The last class finishes recess at 3:00 PM & 1:00 PM on Wednesday.
Cars need to be able to use Kronbergs Court to pick up students for appointments, etc., so the entire road cannot be blocked!
If you arrive more than 30 minutes before dismissal, you may be asked to leave and return when it is time to line up for the afternoon carline. We are not doing this to be difficult, so please do not get angry with the SRO or a staff member.
CARLINE SIGNS & YOUR STUDENT’S UNIQUE CARLINE NUMBER
Students are assigned a unique number that will be their own personal carline number throughout their time at Alamance Community School. We use an app to help facilitate our dismissal process. So to help dismissal run most efficiently and for the security and safety of your student, you need to have and protect this carline number. If someone has your student’s carline number, it communicates to our carline staff that that person is cleared to pick up your student through the carline.
We have printed 2 signs per student and these are the only 2 signs we will provide for you this academic year. Each student will be given 2 carline signs either at the Open House event or if you do not attend the Open House, they will be given to them on their first day of school. If the carline signs get lost, destroyed, or you need more than 2 signs, please make your own (see instructions below).
All returning/current ACS students will have the same carline number as last year.
All parents are to have their student’s carline sign/s displayed in the PASSENGER SIDE of the car windshield/window for the AFTERNOON carline.
The carline number that you are given when your student/s begin school at ACS will always be their number throughout their school career at ACS.
Carline signs & numbers are customized per student for safety and for our afternoon carline app, so you must use and keep track of the sign we provide.
MAKING YOUR OWN SIGN
The most important information on your student’s carline sign is their name, carline number and grade level. If you need to make your own sign, please write legibly and include this information (See the example to the right). It is also helpful to include their teacher’s name, but not necessary. To help us enter your information quickly, please make sure your sign is large enough and legible to be read from the front of your vehicle.
CARLINE RULES & TIPS:
In the morning and afternoon, there are unloading and pick up zones/stations marked with orange cones with a staff member at each cone where students are dropped off or picked up.
In the morning & afternoon, stop at the cones located in the left and middle lanes. Do not proceed to the unloading zones until the staff member at STOP & GO directs you to do so.
When you are directed by our STOP & GO staff member, you will pull up for drop-off or pick-up.
There are unloading and pick up zones/stations marked with orange cones along the sidewalk beside the gym with a staff member at each cone where students are dropped off or picked up. Pull all the way up to the first available cone and come to a complete stop. A staff member will open the car door and your student can exit or enter the vehicle.
As you wait in the MORNING carline, have your child get their backpack, lunchbox, etc., so they are ready to be unloaded once you pull up to the unloading zones.
If your child cannot unbuckle or buckle, you MUST pull ahead of Zone 1 (orange cone) to the area designated as the OVERFLOW ZONE, so you can lean into the back seat and buckle them. DO NOT get out of your car to do this. If you need to get out of your car, pull around into the parking lot.
DO NOT stay in the loading or unloading zones (with the orange cones) to buckle or unbuckle your child. A staff member will ask you to move up to the OVERFLOW ZONE so that we can keep the carline moving. A staff member cannot buckle your child due to liability issues. You will need to assist them with unbuckling or buckling. We strongly encourage you to begin teaching your children how to do this on their own since it is dangerous for you to get out of your car, at any time, even in our OVERFLOW ZONE. Another option is to follow the carline driveway around the building to our parking lot and then you can buckle your child.
In the AFTERNOON, if a driver does not have a carline sign with the QR Code AND does not know the student’s carline number, they may be asked to pull to the side until a staff member is able to look up the student’s carline number or directed to the front office, so that we do not slow down the line.
DO NOT get out of your cars to load (or unload) book bags into your trunk. A staff member will direct you to get back into your car and pull up to the OVERFLOW ZONE. This is a SAFETY CONCERN, but also slows down the carline. Bookbags, etc. need to go into the vehicle (or out of the vehicle) with the student.
In the AFTERNOON, if you want to pull around and go into our parking lot to reload bookbags, you are welcome to do this.
DO NOT USE YOUR CELL PHONES during the AM & PM carline. This is a huge safety concern and a staff member will ask you to put your phone away. Be focused and alert! There are many people on campus during arrival and dismissal times.
We have a School Resource Officer (SRO) that will help direct morning and afternoon carline traffic.
Please be kind and listen to staff as they help ensure the safety of our community.
To ensure students are safe and so that teachers and staff can fulfill their duties, at 3:45 on M, T, TH, & F and at 1:45 on Wednesdays, all remaining students will be taken to the Genesis Athletics After Care Program and families will be charged a late pickup fee. The fee for late pickup is $10 for the first 30 minutes and then $5 for each additional 30 minutes.
The Overflow Zone is intended for rare occasions & to do something quickly. If you must go to the Overflow Zone, put on your hazards so the car behind you knows you are not ready to exit.
NOTE: Each time a car needs to go to the Overflow Zone, it slows the carline down by 30 seconds. If 10 cars need to go to Overflow, this adds 5 minutes to our carline.
CARLINE TRAFFIC FLOW/PATTERN
For the AM & PM carline, when you turn onto Kronbergs Ct., pull into the shortest of the 3 lanes and/or follow the SRO’s &/or ACS staff member’s directions.
If you are in Lane 3, get as close to the right hand curb as you can. If you are in Lane 1, get as close to the left hand curb as you can. This enables us to have Lane 2 in the middle.
For cars that are ready to exit the Zones, please pay attention to the staff member at the zone and if they are directing you to go around another car.
TOP SIX THINGS TO HELP CARLINE SAFER, RUN FASTER, & MORE EFFICIENT:
In the morning, as you pull up to the staff members for drop off, make sure your student is unbuckled and ready to quickly get out of the car with all their items. In the past, we have noticed that some families pull down past our entrance to get their student ready before entering the carline which is a great strategy. Teach your child how to unbuckle and buckle themselves.
All students need to exit & enter their car, on the right hand side beside the sidewalk. We do not want children exiting or entering cars on the left. This would put them in the middle of the carline lanes - this is for THEIR SAFETY!
DO NOT get out of your vehicles. We do not want adults walking in the middle of the carline exit lanes. Again, this is for YOUR SAFETY.
PAY ATTENTION to staff members directions & stay off your CELL PHONES.
DO NOT go around another vehicle unless you are directed to do so by a staff member.
In the afternoon, make sure your carline sign is displayed in the PASSENGER SIDE of the car windshield/window. A lot of time is saved when our staff entering in carline numbers for zone pick-up doesn’t have to stop and ask for carline numbers or radio for a student to be called to a zone or to the overflow zone via our intercom system, because a car doesn’t have their carline number.
CARLINE & TARDIES
Students should be in class by 8:15. Be sure that you are entering the carline by 8:10 to ensure your child isn’t tardy.
To be in class by 8:15 and ready for Morning Meeting, your student should be dropped off in the carline no later than 8:11, since it takes approximately 4 minutes for students to exit their vehicle and walk from the drop off zones to their classrooms (especially those that are upstairs). If your child arrives at 8:11, you will be directed to the front office.
A designated carline staff member has been directed to set an alarm on their phone for 8:11 to ensure that all of us, staff and families, are held accountable for following the carline and tardy procedures.
You cannot check out your child early to avoid afternoon carline. Students miss instructional time and Early Checkouts can also accumulate like tardies. By the second or third week of school, our carline will run like a “well-oiled machine” and will not take very long.
Once everyone knows the procedures, when carline starts, it takes no more than 15 minutes for a car at the back of the line to pick up their child.
If your student has a legitimate afternoon appointment, they must be picked up 30 minutes BEFORE dismissal (2:45 on M, T, TH, & F or 12:45 on Wednesdays).
Teachers and students are working right up until it is time to pack-up to go home.
As stated in the Parent-Student Handbook, early dismissals from ACS are considered tardies and are subject to the ACS Attendance and Tardy policies. Therefore, an early check-out is counted as a tardy.
Please try to make appointments for your child outside of school hours; however if you must pick your child up from school early for a legitimate reason, you need to notify your child’s teacher and the front office by emailing the teacher and the email@example.com, in advance.
The latest time a child may be picked up for early dismissal is 30 minutes prior to the regular dismissal time.
Please schedule your appointments accordingly and be mindful that students may not be dismissed after these times. You must have your Photo ID to sign a student out.
RECESS & AFTERNOON CARLINE
The carline is blocked off with cones for afternoon recess, so students can use our portable basketball goals, etc.
The last class finishes recess at 3:00 PM & 1:00 PM on Wednesday. Therefore, please arrive on campus for afternoon carline no earlier than 2:45 on Monday, Tuesday, Thursday, & Friday and 12:45 on Wednesday.
Furthermore, cars need to be able to use Kronbergs Court to pick up students for appointments, etc., so the entire road cannot be blocked.
If you arrive more than 30 minutes before dismissal, you may be asked to leave and return when it is time to line up for the afternoon carline. We are not doing this to be difficult, so please do not get angry with the staff member.
AFTERNOON DISMISSAL REMINDER
All staff - teachers, the front office administrative assistant, teacher assistants, and administrators are busy with the AM & PM carline.
During these times, it is “all hands on deck” and there is only one staff member in the front office during these times.
Morning: 7:45 - 8:15 & Afternoon Dismissal: 3:05 - 3:45
The front office staff member needs to be available to address urgent needs (emergencies), manage the intercom system for the carline (this is how we call students to the overflow zone), and attend the phone.
We ask that you not call or come to the office during these times, unless you have an emergency.
Teachers cannot meet during the AM & PM carline. Please send an email to your child’s teacher to schedule a meeting.
Early pickups should be made at least 30 minutes prior to dismissal which (by 2:45 on M, T, TH, & F and 12:45 on Wed).
You may have noticed the large green Clothes Bin that is located just before our entrance beside Kronbergs Court. The bright green bin is our “go-to” for a convenient way to recycle our clothes, shoes and textiles. Every pound that is recycled via our bin supports ACS! So, Clothes Bin is a Green Initiative That Earns ACS “Green”.
Most of the clothes, shoes and textiles discarded in local landfills could have been recycled. So, grab a garbage bag, fill it with hope and drop it off at the ACS Clothes Bin and support our school.
Below are the items that you can recycle and place in the Clothes Bin:
Clothes such as pants, jeans, skirts, dresses, suits, shorts, shirts, tees, tanks
Outerwear such as coats, jackets, gloves, hats, scarves
Footwear such as shoes, boots, heels, sneakers, sandals, socks, tights
Undergarments such as bras, underwear, slips, camisoles
Accessories such as hats, belts, ties, scarves, headbands
Handbags, wallets, totes, luggage, backpacks, briefcases
Linens such as towels, sheets, comforters, blankets, tablecloths
SPECIALS TEACHERS’ WISH LISTS:
SEL (Social/Emotional Learning)
NOW HIRING FOR THE 2023-2024 SCHOOL YEAR - SUBSTITUTES
ACS is hiring substitute teachers for the 2023-2024 school year.
If you or someone you know is interested, please apply through our website under the ‘Employment’ tab (see link below) and email a resume to Jamie Miller at firstname.lastname@example.org. LINK TO APPLICATION