ADMISSIONS

Alamance Community School is a tuition-free, charter, public school. We welcome students & families regardless of race, color, religion, gender, national origin, disability, sexual orientation, or gender identity or expression. Any family with a legal residence in the state of North Carolina may apply for enrollment.

2020 OVERVIEW

  • Alamance Community School will open in August 2020 serving Kindergarten - 3rd grade

  • Each grade level will serve 100 students with 5 classes per grade level

  • Class size: 20 students

  • Specials/Electives offered will include PE, Art, Science, Music and LEGO/Engineering

  • School Hours are 8:15am - 3:15pm

HOW TO APPLY FOR ADMISSION – PROSPECTIVE STUDENTS ONLY:

The admission application, lottery, and registration for Alamance Community School is processed through SchoolMint.  SchoolMint is an on-line system that parents/guardians will use to submit any and all forms and documents throughout the application, lottery, and admission process. Details on the lottery process are below.

 

If you have already submitted an application and would like to check the status of your application or find your student’s current wait list position, please visit the SchoolMint website at alamancecommunityschool.schoolmint.net.  You can log in with your username and password to access your account information 24 hours a day, 7 days a week. If you have forgotten your user name or password, you may also retrieve it by visiting the SchoolMint site as well using the “help” feature.

ADMISSION TO KINDERGARTEN

As a NC Public Charter School, we must follow the same rules, laws, and guidelines that a traditional NC Public School/Public School District, like Alamance Burlington School System.  Therefore, N.C. Gen. Stat. Ann. § 115C-364 states that a child must turn five on or before August 31.

ADMISSION LOTTERY FOR PROSPECTIVE STUDENTS

The open enrollment  application period began at midnight on November 25, 2019 and will continue through January 31, 2020 at 11:59 pm.  The admission lottery will be held on Thursday, February 13, 2020 at 4:30 pm.  The location for the lottery will be the Graham Cinema at  119 N Main St, Graham, NC 27253. The public is welcome to attend. 

Each applicant will receive a notification by email or text, whichever method you indicate on your application, at the completion of the lottery, notifying them of their admission offer or position on the waitlist. The public can join us for the physical execution of the lottery (location of lottery Graham Cinema, 119 N. Main Street, Graham), however no one will be able to find out the results until everyone gets a notification by email or text at the conclusion of all grade levels.  

 

Applications MUST be completed from November 25th, 2019 -  January 31, 2020 at 11:59 pm in order to be included in the lottery. If applications are received after this time, they will be placed at the bottom of the waitlist, after the waitlist positions are assigned at the lottery.

AFTER THE LOTTERY

After the lottery is held on February 13, 2020, each applicant will receive a notification by email or text, whichever method you indicate on your application, at the completion of the lottery, notifying them of their admission offer or position on the wait list. The public can join us for the physical execution of the lottery (location of lottery Graham Cinema, 119 N. Main Street, Graham), however no one will be able to find out the results until everyone gets a notification by email or text at the conclusion of all grade levels. 

ADMISSION/LOTTERY DETAILS (FREQUENTLY ASKED QUESTIONS)

Alamance Community School would like to provide access to as many students as possible.  However, as a charter school, there are limitations on our enrollment. We are providing the following information, not in an effort to deter you from applying, but for transparency and to assist in expectations.

2020 Timeline:

 

  • November 25, 2019On-line admission application opened in SchoolMint

 

  • January 31, 2020 at 11:59 pmAdmission application closes for those who wish to be included in the lottery
     

  • February 13, 2020 (Thursday)Admission lottery held for the public at 4:30 pm (Location: Graham Cinema, 119 N. Main Street, Graham).  Initial admission offers made.
     

  • February 28, 2020 (Friday), 1pm - Due date to accept offered lottery seats. If you have not accepted the offer by February 28, you will forfeit your child's spot.
     

  • March 1, 2020 - Full registration packets will be available on SchoolMint
     

  • March 27, 2020 (Friday) - Registration packets due
    ** We know that many of you are unable to access immunization records and school report cards due to COVID-19. As long as we can see that the Registration is in Progress by March 27, your child will not lose their spot.  In the SchoolMint system, ALL documents must be uploaded before it will allow you to submit. Once this crisis is over, we will get everyone to upload the missing documents (immunization & school records).
     

  • TBDmake 2nd round of offers, if needed
     

  • TBD - due date to accept 2nd round offered seats AND complete registration packet. Incomplete registration packets and non-responded offers forfeited.

POST-LOTTERY AND REGISTRATION INFORMATION

2020-21 Registration

Once the lottery concludes and you have received notice by text or email of whether your student was offered a seat, you MUST log in to SchoolMint to accept or decline the offer. Once you have accepted the seat, you will have access to the registration packet on March 1. You will then have until March 27, 2020** to complete and submit the registration packet and documents electronically. You must abide by all stated deadlines or your child’s seat will be forfeited.  School enrollment and registration are not secure until all documents are provided and verified by the Admissions Office.

** We know that many of you are unable to access immunization records and school report cards due to COVID-19. As long as we can see that the Registration is in Progress by March 27, your child will not lose their spot.  In the SchoolMint system, ALL documents must be uploaded before it will allow you to submit. Once this crisis is over, we will get everyone to upload the missing documents (immunization & school records).

FREQUENTLY ASKED QUESTIONS

How can my student be admitted to Alamance Community School?

The only way to gain admission to Alamance Community School is through the lottery process.  The only way to be included in the lottery is to apply during the open enrollment period that began on November 25, 2019 and will continue through January 31, 2020 at 11:59 pm.  After this time, you can still apply, but the application will be placed at the bottom of the waitlist for whatever grade you are applying for your child.

Does it matter when I apply during the open enrollment period?

No.  As long as you apply during the open enrollment period that began on November 25, 2019 and continues through January 31, 2020 at 11:59 pm, your chances are the same as all others applying during that time.  For example, your chances for admission are no better for those that apply on November 25th as opposed to those that apply on January 30th.

I’m not sure if I want to apply for admission right now.  Can I do it later?

Yes, but if you do not apply during the open enrollment period, your student will not be included in the admission lottery.  We strongly encourage all who are interested in Alamance Community School to apply during the open enrollment period, otherwise, your application will be placed at the bottom of the waitlist for your child’s grade level.  This first year, will be the best chance to be admitted through the lottery.  

What happens if there aren’t enough applications to fill all open seats in a grade level?

If there are fewer applicants than slots available, all applicants will be admitted for that grade level.

What if we live in a county other than Alamance?  Can I still apply for admission for my child?

Students attending Alamance Community School may live in any county in North Carolina.

What if we are living out of state but are planning to move to North Carolina in the near future.  Can I still apply for my child?

State law mandates that all applicants must reside in North Carolina at the time of application.  

How can I increase my student’s chances for admission?

There are two pools of applicants: those in the preference pool and those in the general pool.  Those in the preference pool will be randomly assigned their placement prior to those in the general pool.

In accordance with state law, there are a few ways that applications can be given preference.  This preference does NOT guarantee admission, it only determines the order in which the applicants are assigned in the lottery process.  The following criteria may be used to allow students to be admitted first in the lottery to any open spots for the grade in which that student is applying. If there are more siblings/staff/board children applying than spots available, there will be a lottery held among siblings/staff/board children prior to the lottery for the general pool.

  • Children of ACS full time staff members may be given preference, if they meet state guidelines

  • Children of current members of the ACS Board of Directors may be given preference, if they meet state guidelines

  • EDS Weighted Lottery:  To achieve diversity which is beneficial to all our students, ACS will utilize a weighted lottery system for our economically disadvantaged students (EDS) to increase their chance of admission. Applicants can voluntarily identify as economically disadvantaged when applying for the weighted lottery. The additional “weight” for economically disadvantaged students will be calculated each year to maximize the probability that 25% of the students enrolled at ACS will be economically disadvantaged. ACS will continue to use a weighted lottery and the 25% EDS target for students admitted through the lottery until 25% of the students enrolled at the school are identified as economically disadvantaged.

  • For the next school year (2021-2022) - Siblings of currently enrolled ACS students may be given preference, if they meet state guidelines

How do I know what grade to apply for, for my student?

You should apply for the next, natural grade level for your child.

My spouse and I are divorced.  Can we submit separate applications for our child?

No.  If you do, one will be canceled.  Please consult with other family members and only submit ONE application per child.  Each applicant can only have 1 application in the system. Duplicates will be deleted.

My children are twins.  Do I apply for both of them during open enrollment?

Students who are twins, triplets, etc. must each complete an application. However, only one application will be entered in the lottery for those students. If that application is accepted, the sibling’s twin or triplet, etc. will also be admitted.

What about applying for more than one student that are not twins?

Some of you may have one child that was admitted through the lottery and another child on the waitlist. Unfortunately, the sibling preference is not applicable until one sibling has attended the school for a year. Therefore, for the 2021-2022 school year, siblings of currently enrolled ACS students may be given preference, if they meet state guidelines. I do know that there will be movement on this year’s waitlist, even if I do not know how much. You may want to accept the position for the child who was offered admittance and see if your other child moves up the waitlist. Another option to consider is having your children in two different schools for one year. Then for the 2021-2022 school year, there would be a sibling preference for admission. 

What happens when the lottery is performed?

Each applicant will receive an email or text from SchoolMint at the conclusion of the lottery that will notify you of admission offer or wait list position for the grade you have applied.  You must abide by all acceptance and registration stated deadlines or the offered seat will be forfeited.

Do we have to re-apply every year to be included in the lottery?

If a student does not get a space through the lottery/wait list process, that student must re-apply to be considered the following year. However, current enrolled students do not have to re-apply year-to-year.

My child has an IEP or a 504 Plan.  Can they be admitted?

Yes.

What is required if I accept the seat offered for my student?

Accepted families who enroll in Alamance Community School, parents and students, must read and agree to follow the Alamance Community School policies and procedures, in addition to accepting the set Alamance Community School mission and curriculum.

 

Once the lottery concludes and you have received notice by text or email of whether your student was offered a seat, you MUST log in to SchoolMint to accept or decline the offer. Once you have accepted the seat, you will have access to the registration packet. You will then have until February 28, 2020 at 1pm to complete and submit the registration packet and documents electronically. You must abide by all stated deadlines or your child’s seat will be forfeited.

 

What if my student is offered a seat from the waitlist?

If a seat becomes available and your student is called from the waitlist, you will have the opportunity to either accept or decline the offer.

My student was waitlisted?  How will I know if they are offered a seat in the future?

Students not admitted through the lottery will be placed on a waitlist for the grade level indicated on their application. Students will be kept on the waitlist throughout the school year.  If a spot becomes available, we will contact the guardian in order of their wait list number. The information used to contact the guardian is taken from the admission application. Wait list status can be checked 24 hours a day/7 days a week through your SchoolMint account where you made the initial application for admission.  You must abide by all acceptance and registration stated deadlines or the offered seat will be forfeited. All lottery and waitlist communications will be sent through SchoolMint.

Does Alamance Community School allow “hardship” transfers from other charter/private/public schools?

No.

Is the admission lottery really random?  I’ve heard people say that only certain kids are selected?

In accordance with all guidelines from the North Carolina Department of Public Instruction and the Office of Charter Schools, the lottery process at Alamance Community School is indeed random.  The application, lottery, and admission process is managed and operated by a 3rd party provider, Charter Success Partners (CSP), and is executed using an on-line lottery management system called SchoolMint.  


 

Will Alamance Community School have buses to provide transportation to and from school for students?

Yes, ACS will have one to two buses that will serve students living in various geographic areas of our school. Priority will be given to families where transportation is a hardship.  We will select specific drop zones where parents will be able to meet the ACS bus to transfer their children to the care of our bus drivers for transport to the school. This will allow families who do not live in the immediate vicinity of the school the option of not having to drive the entire distance to the facility. Instead they will meet the bus in public locations closer to their own residence. Each geographic area will have 2-3 public drop zones and drivers will keep strict schedules to ensure promptness and efficiency. Public drop zones will be at universally known landmarks like popular shopping centers, churches and community centers. School administration will select the location of the drop zones based on its proximity to a majority of students who have need for the transportation service.  Priority will be given to families where transportation is a hardship. 

 

My child(ren) receive free or reduced lunch at their current school.  Does Alamance Community School provide that?

Yes, to families that complete necessary paperwork and qualify for free or reduced lunches..

 

Will Alamance Community School have any after school care options?  

Yes.  We are discussing various options with several local providers.  At this time, Camp Chestnut Ridge in Efland and Champions Martial Arts in Mebane are two providers that are willing to provide after school care for our ACS students.

 

What about Monday early release?

Mondays are early release at Alamance Community School for all students.  Camp Chestnut Ridge in Efland and Champions Martial Arts in Mebane are two providers that are willing to provide after school care for our ACS students on Early Release Mondays.

 

 

What type of calendar does Alamance Community School use?  Are you year-round or traditional?

Actually, neither.  Alamance Community School is on it’s own calendar that is voted on by the Board of Directors.  Typically, Alamance Community School will start about 2- 3 weeks earlier than the traditional public schools in the area and will get out of school prior to Memorial Day each year.  

Alamance Community School

School Address:

195 Kronbergs Court

Haw River, NC 27258

Email: frontdesk@alamancecommunityschool.net

Phone: 336-270-5052

 

School Hours are from 8:15am - 3:15pm

Beginning December 1, ACS will operate under Plan C, All Remote Instruction. Please refer to our Alamance Community School Covid-19 Policy and Metric System.

ACS does not discriminate based on age, race, color, gender/gender identity, sexual orientation, religion, physical disability, family status, socioeconomic background, national or ethnic origin, or any other protected class in the administration of its policies and programs.

© 2019-2020 Alamance Community School